Tip: Check out these YouTube videos from PowerPoint community experts for more help with charts!
You can make a chart in PowerPoint or Excel. If you have lots of data to chart, create your chart in Excel, and then copy it into your presentation. This is also the best way if your data changes regularly and you want your chart to always reflect the latest numbers. In that case, when you copy and paste the chart, keep it linked to the original Excel file.
Newer versionsOffice 2010Office 2007
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To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want.
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Tip: When you insert a chart, small buttons appear next to its upper-right corner. Use the Chart Elements button to show, hide, or format things like axis titles or data labels. Or use the Chart Styles button to quickly change the color or style of the chart. The Chart Filters button is a more advanced option that shows or hides data in your chart.
To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want.
You can modify the chart in PowerPoint, including changes to appearance, size or position. Click the chart, then on the green Chart Tools tab, use the Design, Layout or Format tab to make changes. To add animation effects to the chart, use tools on the Animations tab.
Note: If you don't see the Chart Tools, make sure that you click anywhere inside the chart to activate it.
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You can change chart data in PowerPoint. Click the chart, then on the green Chart Tools tab, select the Design tab, and then click Edit Data. For more details, see Change the data in an existing chart.
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Insert a chart or graph in your presentation
To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart you want.
Note:To change the data in a chart you've inserted, use the Edit Data command. To learn more about the Edit Data command, see Change the data in an existing chart.
Paste an Excel chart or graph into your presentation and link to data in Excel
You create and copy the chart or graph in Office Excel 2007 and then paste it into your PowerPoint 2007 presentation. When you update the data in the linked Office Excel 2007 file, you can update the chart in PowerPoint by using the Refresh Data command.
To learn more about copying and pasting Excel charts and graphs into your PowerPoint presentation, see the article Copy an Excel chart to another Office program.
Note: If you want to be able to automatically update or refresh the data in your chart or graph, you must save the Excel file before inserting the chart or graph.
Create an organization chart, a timeline, or add a chart from ExcelFree Powerpoint Graphs And Charts
Tip: If you don't know whether you need a data chart or some other type of graphic, see the article When should I use a SmartArt graphic and when should I use a chart?
Overview of data charting and graphing
You can add a data chart or graph to your presentation in one of two ways:
Note: If you open a presentation that was created in an earlier version of PowerPoint and the presentation contains a graph or chart that was created by using Microsoft Graph, PowerPoint 2007 maintains the look and feel of the graph or chart and lets you continue to update your graph or chart.
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Figure 2: A chart in PowerPoint that is made up of sample data from an Excel worksheet
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